Your score suggests your organisation has limited visibility into where contracts are, what has been agreed, and what the current version of any given document actually is. This gap creates a constant low-level tax on everyone who works with contracts.
Book a free session →None of these are catastrophic failures. All of them are expensive, repeated, and entirely avoidable.
Someone needs a signed copy of a supplier agreement to resolve a dispute. They email the person who handled it. That person has left the company. Three hours later, someone finds a PDF, but is not certain it is the final signed version.
A sales team member wants to know whether a customer contract has been approved. They send a message to Legal. Legal is in meetings. The answer comes back the following morning.
A Finance team needs to verify payment terms from a contract signed 18 months ago. The contract was stored locally by someone who has since changed roles. The current version may or may not reflect a subsequent amendment.
Visibility is not just about being able to find a document. It is about having a reliable, structured record of what was agreed, when, by whom, and in what context.
Centralised, searchable archive
All contracts, regardless of type or department, are stored in a single system. Search by counterparty, contract type, date, status, or any metadata field. Finding a contract takes seconds, not hours.
Real-time status tracking
The status filter in Precisely shows all active contracts by stage: draft, initial approval, review, final approval, or signing. Anyone with appropriate access can see exactly where a contract is without asking.
Immutable audit trail
Every action taken on a contract is logged and cannot be altered. Who created it, who reviewed it, who approved it, what was changed and when. A forensic-grade record designed to hold up under external audit or legal proceedings.
PDF/A archiving
Signed contracts are stored in PDF/A format, a structured standard for long-term compliant archiving. The signed record is independent of platform availability and meets requirements for legal storage.
Version control
Precisely maintains a full version history of every document. The current version is always clearly identified. Historical versions are accessible but cannot be confused with the live document.
When an organisation has full contract visibility, the questions that currently require a chain of emails to answer become self-service. Legal, finance, procurement, and operations can find what they need without creating work for anyone else. As the contract archive grows, the value of having it structured and searchable grows with it. Contracts become an institutional asset rather than an institutional liability.
If contract visibility is a source of friction, risk, or time cost in your organisation, a 30-minute session is the most direct way to see how Precisely's archive and tracking capabilities would work for your portfolio.
Book a free session →30 minutes · Free · No obligation